Accounting record is a concept that is often used as a synonym for accounting note or from Accounting seat. It’s about the annotation that is done in a accounting book to register an economic movement.

The accounting record, therefore, accounts for the entry or exit of money of a corporation’s equity. Each new accounting record implies a movement of resources that is recorded in the should (the exit) or in the to have (entry).


The accounting records detail economic movements.

Characteristics of the accounting record

In general, the accounting record always maintains its dual status. Any movement implies a modification of assets and liabilities: when money is entered, the asset grows and the passive; upon graduation, the opposite happens.

Accounting records usually consist of the date, the accounts involved, the amount, and a description. All these data They are recorded in the accounting book and allow the financial status of the entity to be controlled.

The importance of information

It should be noted that, according to each Commercial Code, there are accounting records that result obligatory for the companies. It is common to wear a Diary book (with all the accounting records or entries and their corresponding vouchers) and a inventory and balance book (detailing the changes in the accounting statement for each year) is a legal requirement for the operation of an organization.

Accounting seat

An accounting record shows the income and the flow of money from a company’s equity.

The information collected in the accounting records is not only useful for the business in question: it is also essential for the Condition, since these data are audited and analyzed to determine if the company acts in accordance with the requirements of the law.

How an accounting record is made

Although it is convenient to leave the preparation and maintenance of the tasks related to the income and expenses of a company in the hands of a specialized professional, not all employers want to hire the services of an accountant, but some embark on the exciting but arduous adventure of keeping your own ledgers without help. It is worth mentioning that the law does not oblige anyone to delegate this work; the only requirement is that there are no irregularities.

When it comes to keeping the accounting record without the help of an accountant, there are two possible ways: to do it by hand, using traditional materials; Take advantage of some of the many computer programs that exist for this purpose. The first option is still valid, but requires a much greater effort, especially with regard to order and revision. Regarding software, on the other hand, there are several options, some of which are listed below:

* Outright: it is a free program that allows you to record the income and expenses of a company, with a special section for controlling the taxes. Two of its most attractive features are the ability to import the transaction history of all accounts related to the business (among which are those of Amazon, eBay and PayPal, in addition to the bank ones) and a function that shows the financial situation current at any time;

* Quantum: this platform developed in Spain offers service packages ranging from 0 to 50 euros per month. Its functions include billing on-line and the accounting record in a manner accessible to the self-employed and small entrepreneurs. It also offers advice, management and access to information fiscal and official invoice and VAT models;

* e-autonomous: this is another Spanish environment for accounting records that offers options such as the issuance of budgets and invoices, in addition to automating the registration of the latter in the income book and providing information related to tax issues. Their services can be obtained in a range of 10 to 59.90 euros per month.